November 5-7, 2025
RBC Convention Centre, Winnipeg
**FMF is a 4-day conference for attendees, the exhibit hall is open Wed – Fri**
Applications will be accepted until October 10th, 2025
**If you receive any calls or emails from unauthorized service or travel providers, do not provide any information and please report to [email protected]. See FMF Official Supplier list below.
RBC Convention Centre Winnipeg
375 York Avenue, South Building Exhibit Halls ABC
Winnipeg MB R3C 3J3
FMF 2025 Exhibitor Check List
Due Dates/Early Bird Pricing (EB)
- Submit Company Bio: Submit your 40-word company description click here
- Travel and Hotel: Book your Travel and Hotel
- Due August 29: Exhibit Hall Guide Ads 1st upload – See specs here and send to [email protected]
- Due September 12: Submit Main Stage Session Information (if applicable) to [email protected]
- Due October 1: Provide Proof of Exhibitors Insurance / order online – send to [email protected]
- Due October 1: Contest Request form – Submit any contest requests to [email protected]
- Due October 1: Payment deadline: Outstanding invoices must be paid in full by this date.
- Due October 3: Exhibit Hall Guide Ads 2nd upload – See specs here and send to [email protected]
- Due October 6-22: Advance shipping services – Freeman – click here
- EB until October 7: Order carpet, tables, booth décor, and labour / Early Bird Pricing – Freeman – click here
- EB until October 21: Order Lead Retrieval scanners / Early Bird Pricing – MicroSpec – click here
- Due November 1: Order TV, iPad, laptop and computer rentals – AV Canada – here
- Due November 3: Order electrical services or banner installation – WCC – click here
- Due November 3: Order internet, cleaning, telecom, additional security – WCC – click here
- Due November 3: Order Catering / Food & beverage – WCC – click here
Shipping Labels
- Advance Shipping: Arranged with Freeman see due date above – click here
- Direct to Show Site: For direct shipping to show site – click here *Delivery must be on Nov 4th
Exhibit Hall: South Building, 3rd Floor
Loading dock: Access loading dock at the corner of York Ave and Edmonton St.
Shipments must arrive November 4, 2025 (cannot arrive early)
Exhibit Hall Move In Hours*
Tuesday, Nov 4 9 am – 7 pm
Exhibit Hall Move Out Hours**
Friday, Nov 7 4 pm – 10 pm
**NEW** Exhibit Hall Hours: Doors will open for Exhibitors Only at 8:00 am
Wednesday, Nov 5 9:00 am – 4:00 pm
Thursday, Nov 6 9:00 am – 4:00 pm
Friday, Nov 7 9:00 am – 4:00 pm
Badge Pick up: FMF Registration Desk
Tuesday, Nov 4 2:00 pm – 4:00 pm (pending set up timing)
Wednesday – Friday 7:30 am – 3:30 pm
Booth Space:
Each booth has a draped 8’ high back wall and 3’ side walls.
Leave the logistics to us. FMF is thrilled to present our Turnkey Booth Package designed to transform your experience. Deadline to order is September 1st. See page 2 on the application for more details.
You can utilize the decorator of your choice to furnish and carpet your booth OR use our FMF official suppliers to rent the following items: Carpet, counters, tables, chairs, display cases, electrical, internet, lighting, sign production, rigging, etc.
Exhibitor Registration:
All exhibit staff must be registered for FMF. Exhibitor registration opens in September. An email will be provided with the login information and the link. *Additional badges can be purchased online in the registration portal. Once registered, badges will be issued to each booth personnel and will include the official booth name. Badges provide access to the Exhibit Hall only. Badges are non-transferable.
Exhibitor Food and Beverage:
Exhibitor meals are not included. Lunch options are available nearby. Two breaks are provided for attendees and exhibitors may also enjoy the complimentary snacks and coffee.
Exhibit Hall Guide – Publishing Schedule & Deadlines:
First upload will be October 3rd – Materials deadline is AUGUST 29th
Final upload will be October 31st – Materials deadline is OCTOBER 3rd
FMF Policies & Guidelines
Review the Policies and Guidelines for more FMF 2025 exhibitor details
Social Media
Tag FMF on social media and we will be happy to re-share your posts – #myfmf #FMF2025
Official FMF Suppliers:
*Warning: FMF is not affiliated in any way with third-party housing bureaus, agencies, or organizations. Please report any unauthorized solicitations to the attention of show management at [email protected]
|
Service |
Supplier |
Links |
Contact name and contact information |
|
TV, iPad, laptop and computer rentals |
AV Canada |
Contact: Zaman Ishaad |
|
|
Telephone: 905-566-5500 |
|||
|
Insurance |
Exhibitor Insurance |
Toll Free: 1-866-836-9066 |
|
|
Material handling, turnkey booth pkgs, shipping, carpet, tables, booth décor, and labour |
Freeman Decorating |
Customer Support Center – (888) 508-5054 |
|
|
|
|||
|
Lead Retrieval scanners |
MicroSpec |
Telephone: 416-780-9825 |
|
|
Electricity, plumbing, booth cleaning, telecommunications, banner installation |
RBC Convention Centre |
|
|
|
Telephone: 1-204-957-4538 |
|||
|
|
|||
|
|
|
||
|
Food & Beverage Orders |
RBC Convention Centre |
|
Contact: Sarah Fetterly Email: [email protected] |