November 8-10, 2023
Palais des congrès de Montréal
**FMF is a 4-day conference for attendees, the exhibit hall is open Wed – Fri**
Applications will be accepted until October 15th, 2023
FMF 2023 Exhibitor Check List
Early Bird Due Dates
Official Supplier List All official suppliers and links to order forms click here
Submit Company Bio Submit your 40-word company description click here
Due August 31 Exhibit Hall Guide Ads 1st upload – See specs here and send to [email protected]
Due September 15 Submit Main Stage Session Information to [email protected]
Due October 1 Exhibit Hall Guide Ads 2nd upload – See specs here and send to [email protected]
Due October 1 Provide Proof of Exhibitors Insurance – send to [email protected]
Due October 1 Contest Request form – Submit special requests to [email protected]
Due October 7 Book Travel and Hotel – special rates expire between Oct 7th and 16th click here
Due October 10-30 Advance shipping services – Freeman – click here
Due October 10 Order Carpet, tables, booth décor, and labour – Freeman – click here
Due October 15 Register booth staff via MicroSpec / Order convention centre boxed lunch – click here
Due October 16 Order Catering / Food & beverage – Palais – click here
Due October 22 Order electrical services or banner installation – Palais – click here
Due October 22 Order Internet, cleaning, telecom, additional security – Palais – click here
Due October 23 Order Lead Retrieval scanners – MicroSpec – click here
Due October 24 Order TV, iPad, laptop and computer rentals – AV Canada – here
Deliver Nov 7th Arrange Shipping – direct to show site shipping label
Exhibit Hall: 220CDE
Main Entrances: 201 Viger Avenue West and 1001 Place Jean-Paul Riopelle. No deliveries accepted at these addresses.
Loading dock: 163 Saint-Antoine Street West, Montréal, Québec H2A 1H2. Refer to the loading dock procedures in the Palais Quick Facts.
Exhibit Hall Move In Hours
Tuesday, Nov 7 9 am – 9 pm
Exhibit Hall Move Out Hours
Friday, Nov 10 4 pm – 10 pm
Exhibit Hall Hours
Wednesday, Nov 8 8:00 am – 3:30 pm
Thursday, Nov 9 8:00 am – 3:30 pm
Friday, Nov 10 8:00 am – 3:30 pm
Badge Pick up: FMF Registration Desk – Palais Viger Hall
Tuesday, Nov 7 2:00 pm – 4:00 pm
Wednesday, Nov 8 7:45 am – 3:15 pm
Thursday, Nov 9 7:45 am – 3:15 pm
Friday, Nov 10 7:45 am – 3:15 pm
Booth Space Orders:
Each booth has a draped 8’ high back wall and 3’ side walls. You can utilize the decorator of your choice to furnish and carpet your booth OR use our FMF official suppliers to rent the following items: Carpet, counters, tables, chairs, display cases, electrical, internet, lighting, sign production, rigging, etc.
Exhibit Hall Guide – Publishing Schedule & Deadlines:
Initial upload will be October 1st – materials deadline is AUGUST 31st, 2023
Final upload will be November 1st – materials deadline is OCTOBER 1st, 2023
FMF Policies & Guidelines
Review the Policies and Guidelines for more FMF 2023 details
Exhibitor Food and Beverage:
Exhibitors will have access to a light breakfast and coffee / snacks throughout the day. Lunch is not provided to exhibitors, but the Palais is surrounded by reasonably priced options nearby. If you wish to order the convention centre’s boxed lunch + drink for your staff, it can be ordered via the Exhibitor Staff registration under Add Events at $50+tax per person per day. This is a break-even cost to purchase a typical boxed lunch and soft drink at the Palais des congrès for a catered function.
Social Media Kit
The social media toolkit is now available – here
Share your excitement on social media using the provided template and images found in the toolkit or create your own.
Tag FMF on social media and we will be happy to re-share your posts – #myfmf #FMF2023