2026 Exhibitor Manual
Family Medicine Forum (FMF) is Canada’s largest family medicine conference. While FMF is a four-day conference for attendees, the Exhibit Hall is open Wednesday, November 11 through Friday, November 13, 2026, from 9:00 am – 4:00 pm. Exhibitors may access the hall beginning at 8:00 a.m. daily.
Complimentary coffee and snacks will be available during daily networking breaks for attendees and exhibitors.
Important: FMF is not affiliated with unsolicited travel, accommodation, or service providers. If you receive suspicious calls or emails, please do not provide any information and report them to [email protected].
FMF EXHIBITOR CHECKLIST:
* Review the FMF Policies and Guidelines for additional exhibitor details.
*Don’t forget to book any travel or hotels.
|
Due Date |
Required Information |
|
Mid-Sept. |
Exhibitor Staff Registration *An email will be sent to you from [email protected] *Additional badges can be purchased online in the registration portal |
|
Sept.1 |
Ordering 10×10 Turnkey Booth furniture package deadline *See your exhibitor application form page. |
|
Sept.18 |
Submit Main Stage Session Information (if applicable) to [email protected] |
|
Oct.2 |
Provide Proof of Exhibitors Insurance / order online – send to [email protected] |
|
Oct.2 |
Contest Request form – Submit any contest requests to [email protected] |
|
Oct.2 |
Submit Company bio – Submit your 40-word company description click here |
|
Oct.2 |
Exhibit Hall Guide Ads 2nd upload – See specs here and send to [email protected] |
|
Oct.9 |
Boxed Lunch for all booth staff due *Exhibitor lunches are not included with booth registration. Lunch may be purchased through the exhibitor application. Please refer to your exhibitor application form. |
|
Oct.15 |
Payment deadline: Outstanding invoices must be paid in full by this date. |
SHOW SERVICE ORDERING DEADLINES (INCLUDING EARLY BIRD RATES)
|
Due Date |
Show Service Type |
Official Show Service Provider |
|
Oct.13-Nov.2 |
Warehouse shipping services – click here |
Freeman |
|
Oct.9 |
Fire Safety Reply – Click here (if applicable) *Fire Regulations for exhibitors – click here |
MTCC |
|
Oct.13 (Early Bird Pricing) |
Carpet, tables, booth décor, and labour – click here |
Freeman Decorating |
|
Oct.21 (Early Bird Pricing) |
Order Lead Retrieval scanners – click here
|
MicroSpec |
|
Oct.26 (Early Bird Pricing) |
Order internet, cleaning, telecom, parking – click here |
MTCC |
|
Oct.26 |
Order catering / Food & beverage *This option is for exhibitors wishing to purchase food to be served to attendees from their booth. This is not to purchase boxed lunches for exhibitor staff. |
MTCC Tel: (416) 585-8144 |
|
Nov.1 |
Order TV, iPad, laptop and computer rentals – here |
AV Canada |
|
Nov.3 |
Order electrical services or banner installation – click here |
Showtech Services |
OFFICIAL SHOW SERVICE PROVIDERS – ORDERING LINKS & CONTACT INFORMATION
|
Show Service Provider |
Services |
Links |
Contact Information |
|
AV Canada |
TV, iPad, laptop and computer rentals |
Contact: Zaman Ishaad |
|
|
Exhibitor Insurance |
Insurance |
Toll Free:1-866-836-9066 |
|
|
Freeman Decorating |
Material handling, turnkey booth packages, shipping, carpet, tables, booth décor and labour |
Tel:1-888-508-5054 |
|
|
MicroSpec |
Lead retrieval scanners |
Tel:(416)-780-9825 |
|
|
Showtech Services |
Electricity and banner installation |
|
|
|
MTCC |
Exhibitor services, booth Cleaning, dedicated Internet and telecommunication, parking services, and business centre |
|
Tel:416-585-8387 |
|
MTCC |
Catering/food & beverage |
*Cannot be ordered through online portal
*This option is for exhibitors wishing to purchase food to be served to attendees from their booth. This is not to purchase boxed lunches for exhibitor staff. |
Tel:(416) 585-8144
|
SHIPPING INFORMATION
Option 1: Warehouse Shipping – Beginning October 13 until November 2.
Advance shipping is available through Freeman during the designated shipping window. Use the advance warehouse shipping label.
Option 2: Direct-to-Show Shipping
Exhibit Hall: South Building, Hall E
Use the direct shipping label. Direct shipments must arrive on November 10, 2026. Early deliveries cannot be accepted.
Loading dock access: Access the loading dock at Lower Simcoe Street and Bremner Blvd. Loading dock booking information is available here.
MOVE-IN & MOVE-OUT SCHEDULE
Exhibitor Move-In: Tuesday, November 10, 9:00 a.m. – 7:00 p.m.
Exhibitor Move-Out: Friday, November 13, 4:00 p.m. – 10:00 p.m.
BADGE PICK UP INFORMATION
|
Date |
Hours |
|
Nov.10 |
2:00 pm – 4:00 pm pending setup timing |
|
Nov.11-13 |
7:30 am – 3:30 pm |
STAY CONNECTED
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